Functionality includes:

For Suppliers:

  • Automatically create Xero invoices when a new Supply'd order is received
  • Automatically update Xero invoices when a Supply'd order is modified
  • Automatically create new customers in Xero if the customer doesn't exist
  • Automatically sync invoice payments with Xero for Supply'd credit card payments
  • Automatically sync reconciled payments from Xero to Supply'd
  • Automatically sync Supply'd fees with Xero
  • Automatically sync Supply'd fee payments with Xero
  • Automatically sync inventory levels from Xero to Supply'd.

For Buyers:

  • Automatically create Xero purchase orders when you place an order on Supply'd
  • Automatically create new products in Xero if the product doesn't exist
  • Automatically create new suppliers in Xero if the supplier doesn't exist 
  • Automatically mark Xero purchase orders as billed when an order is received in via Supply'd
  • Automatically create new bills in Xero when an order is received in via Supply'd.

Integrating with Xero is quick and easy!

 

Connect To Xero

Simply click on your company name in the top right then select Settings > Integrations > Xero. You will be taken to Xero where you can login and grant access to Supply'd. After returning to Supply'd a screen should appear with the following fields:

For Suppliers:

Sync Existing Orders
This field will only appear if you have received orders in Supply'd before integrating with Xero. Defines whether or not to sync orders that already existing in Supply'd. You should select "No" if you have manually entered the orders into Xero. 

Sync Invoices
Whether or not to sync Supply'd order with Xero as invoices.  

Invoice Prefix
Defines a prefix to prepend to the invoice number when importing to Xero. This is useful to prevent duplicate invoice numbers in Xero.

Sales Account (Required)
Defines the account where sales of products will be accounted to. Account must be a "Sales" or "Revenue" account type.

Shipping Account (Required)
Defines the account where shipping will be accounted to. Account must be a "Sales" or "Revenue" account type

Sync Fees
Whether or not to sync Supply'd fees with Xero as bills.  

Fees Account (Required)
Defines the account where Supply'd fees will be accounted to. Account must be a "Expense" account type.

Payment Account (Required)
Defines the clearing account for Supply'd payments to clear in. The account must be a "Current" account type and must be set to accept payments. See below the setting for setting this up in Xero. 

Sync Inventory
Whether or not your would like to keep inventory in sync between Xero & Supply'd. For this to work your products must be set-up as tracked inventory items in Xero with a SKU allocated to it. Supply'd would require the same SKU on the product  as well as "Manage Inventory" on the product set to "Yes". See How to add/update products.

For Buyers:

Sync Purchase Orders & Bills
Whether or not to create purchase orders and bills in Xero when you make a purchase on Supply'd.

Purchase Order & Bill Prefix
The prefix to be applied at the start of an PO number or bill.

COGS Account
The account to associate cost of goods sold against. Account must be an "Expense" or "Direct Costs" account type.

Inventory Asset Account
The account to associate inventory assets against. Account must be an "Inventory" account type.

Shipping Fees Account (Required)
The account to associate cost of goods sold against. Account must be an "Expense" or "Direct Costs" account type.

Credit Card Fees Account (Required)
The account to apply any applicable credit card fees against. Account must be an "Expense" or "Direct Costs" account type.

Click Save to apply your changes then you're done. 

 

Reconciling in Xero

To reconcile in Xero it is important to understand how payments work with Supply'd. For credit card payments these will be handled by Supply'd and paid out to you once a week. Invoice and cash on delivery are both paid directly from the customer to the supplier. 

For the credit card payments the payments for these are all associated to the clearing account selected as your Payment Account above. We will automatically allocate the credit card payments and any associated fees to this account. When a payout is received you should clear this payment against the clearing Payment Account. The account should then balance itself out unless modifications have been made to invoices.

For invoice and cash on delivery payments, when these payments are received you should reconcile these against the appropriate invoice that have already been synced to Xero. 

 

Disconnecting from Xero

If you like to disconnect from Xero you can do so by clicking on your company name in the top right then select Settings > Integrations > Xero. An overlay will appear, click "Disconnect" then confirm this is what you would like to do. You can reconnect at any time using the instructions above.